Medical Records Clerk

An Elder Care Alliance Community

Actual pay decision based on factors including experience, skills and training

$28.19/hr - $30.45/hr.

Do you enjoy working with seniors? Do you want to work in a setting where you are valued and appreciated? Mercy Retirement & Care Center is a vibrant retirement community located in Oakland. We provide senior assisted living, memory care, skilled nursing and rehabilitation services to meet a variety of health care needs. We pride ourselves on being a person-centered community and value our employees and residents. To Keep our residents and team members safe, we provide all necessary PPE, and adhere to all infection control requirements including regular testing.

Medical Records Clerk

• • Maintain an adequate inventory of prepared charts ready for admissions
  • Assign medical record numbers for all new admissions and maintain medical record number log
  • Prepares and maintains the diagnosis list and proper diagnosis codes
  • Prompt completion of the medical record face sheet following admission.  Update responsible party as needed
  • Audit the charts of new admissions within 24 and 48 hours to ensure compliance of all admission aspects
  • Review the charts at the end of the month to ensure all orders have been transcribed to the following month
  • Provide medical record information and/or copies to insurance companies, and other entities in compliance with HIPAA regulations
  • Ensure Medicare A resident charts certifications are kept current
  • Track MD visits to ensure visit schedule is maintained in compliance with regulations
  • Completes discharge record in a timely manner following discharge
  • Maintain charts in proper chart order
  • Thin charts as needed and under the direction of the Director of Nursing
  • Maintain proper handling and storage of charts following resident discharge
  • Ensure all medical records are maintained in a confidential and secure manner at all times 
  • Prepares all medical records for closure, physician signature and completion of discharge summary.
  • Maintains confidentiality of all medical record information
  • Assist Health Services or Nursing Service Directors with chart auditing as requested
  • Maintain a work station that is orderly and records can be readily accessed
  • Promote the Mission, Vision, and Values of Elder Care Alliance – Transforming Age in all areas of responsibility.

Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The worker is not substantially exposed to adverse environmental conditions.  The noise level in the work environment is moderate.  There is possible exposure to unpleasant odors and possible exposure to chemicals as identified in the MSDS Manual.  There is continuous exposure to residents who are ill, confused, irritable, and irrational. 

Here's what you need

• High School diploma or equivalent
• Excellent interpersonal and communication skills and the ability to work with staff and external constituents.
• Prefer medical records experience in a long term care setting.
• Moderate computer experience required.

Skills and Atributes

• Treats residents, families, and coworkers with respect and dignity
• Meets dress code standards; appearance is net and professional.
• Reports as scheduled; minimal absenteeism.
• Has working knowledge of Title 22, Division 6, Chapter 8, Community Care Licensing for Residential Care Facilities for the Elder as it pertains to care and safety of residents, including, but not limited to, resident rights, emergency protocols, and specific position requirements.

Physical Requirements (for essential functions):

The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the team member is often required to perform the following activities:

• Bending body downward and forward by bending spine at the waist.
• Ascending or descending stairs.
• Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occasionally the employee must lift and/or move up to 30 pounds. 
• Maintaining body equilibrium to prevent falling.
• Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
• Using upper extremities to exert force in order to draw, haul, or tug objects in a sustained motion.
• Extending hands and arms in any direction.
• Particularly for sustained periods of time.
• Picking, pinching, typing or otherwise working primarily with fingers rather than with the whole hand.
• Applying pressure to an object with the fingers and palm.
• Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
• Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Specific vision abilities required by this job include close vision and the ability to adjust focus.  Far Acuity: ability to see clearly at 20 feet or more.  Near Acuity: ability to see clearly at 20 inches or less.  Depth Perception: ability to judge distance and space relationships.  Field of Vision: ability to see peripherally.  Accommodation: ability to adjust vision to bring objects into focus.
• Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers.

While performing the duties of this job, the team member is rarely required to perform the following activities:

• Kneeling. Bending legs at knee to come to a rest on knee or knees.
• Crouching. Bending the body downward and forward by bending leg and spine.
• Crawling. Moving about on hands and knees or hands and feet.

Compensation and Benefits

We offer competitive *pay and phenomenal benefits. Subject to eligibility requirements benefits include:

• Generous Paid Time Off
• Paid holidays
• Retirement plans
• Comprehensive medical, dental & vision plans
• Flexible spending
• Tuition Reimbursement to promote your career advancement.
• ++much more

*Actual pay decision based on factors including experience, skills and training

“Equal Employment Opportunity/M/F/disability/protected veteran status”